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Your personal data

I only collect basic personal data about you which does not include any special types of information or location-based information. This does, however, include name, company or personal email address, company or personal address, and one or two phone numbers (landline and/or mobile).

How we collect your data

Karma Translation only collects your data directly from you. I do not engage third parties to provide me with your personal data.

Why we need your data

I need to know this basic personal data in order to provide you with on-going organisational updates and information in line with my overall contract with you. I will not collect any personal data from you that I do not need.

What we do with your data

All the personal data I process is processed by Karma Translation.

Karma Translation use your data to contact you regarding projects.

No third parties have access to your personal data unless the law allows them to do so.

What if I no longer wish to work with Karma Transation?

If you no longer wish to work with me, you can request that I deactivate your profile and I will stop contacting you.

I cannot delete your record completely with immediate effect as I am required under BE tax law to keep your basic personal data (name, address, contact details) for 6 years after which time it will be destroyed.

That means that your name will need to remain in my database as it is associated with projects in the system; I can, however, delete all other information on your profile.

Data protection

For any data protection queries, please contact me at: anna.yvonne.croes@gmail.com.

What are your rights

1. You have the right to be informed about how I use your data and who has access to it. If you have any questions about your data which are not addressed in this privacy notice, please contact me at:
2. Under the GDPR you have the right of access, which means you can request for me to show you the data I have on you and tell you who has access to it. This is called a subject access request.
3. You have the right to rectification, which means that, if at any point you believe the information I process on you is incorrect you can request to see this information and have it corrected or deleted.
4. You have the right to erasure, which means you can ask for us to remove you from my records. In order to fulfil my legal obligations, I need to keep your data for 6 years, after which time all your data will be securely destroyed. My legal obligations override the right to erasure in this context.
5. You have the right to restrict processing, which means that you can request that I don’t do anything with your data except store it.
6. You have the right to data portability, which means you can ask me to transfer your data to another data controller or send it to you in a structured, machine-readable format.
7. Right to object – as my grounds for collecting your data is based on legitimate interests, you may object to me processing some of the data that I ask for as part of your application process. This may, however, affect your application.
8. Rights related to automated decision making, including profiling – I do not use any automated decision making or profiling services when allocating project work.

To exercise these rights please contact me at : anna.yvonne.croes@gmail.com.

If at any point you believe the information I process on you is incorrect you can request to see this information and have it corrected or deleted.

If you wish to raise a complaint on how I have handled your personal data, you can contact the DPO to have the matter investigated.

If you are not satisfied with my response or believe I am processing your personal data not in accordance with the law you can complain to the Data protection authority of Belgium.